Inventory items
Add the reagents and consumables you stock, set low-stock alerts, and see every item's lots and movements.
What an item is
An item is one thing you stock, such as Glucose reagent 500 ml or EDTA tubes. The item holds the name, unit, alert level, and preferred supplier. The quantities themselves live in warehouses and lots; see Stock on hand.
Items are shared by the whole company and are created in the company workspace. Branches can see them and record stock for them.
Adding an item
Open Inventory > Inventory Items and click New item.
- Item Details: English name (required), Arabic name (optional; the English name is shown if empty), category, unit you count on the shelf (box, kit, ml…), an optional code, and the preferred supplier. You can add a new supplier from the supplier field.
- Stock Rules:
- Low-stock alert at: when available stock reaches this number, the item shows as Low stock on the dashboard.
- Usual order quantity: used when you click Reorder low stock or Order more.
- Unit Cost: the expected price of one unit. Deliveries record the real price.
- Storage conditions and usual location help staff find and store it correctly.
- Turn off Active to stop using an item while keeping its history.
- Opening Stock (optional): if the item is already on your shelves, enter the quantity, warehouse, lot, and expiry. You can also do this later with Add stock.
The item list
The list shows each item's available quantity, unit, and status. Use the tabs Low Stock, Out of Stock, and Inactive to find what needs attention. From each row you can Use stock, Add stock, Order more, or edit the item.
The item page
Open an item to see:
- Total on hand, available, reserved, and value.
- Stock by warehouse, lot, expiry date, and shelf.
- Recent transfers and deliveries.
- The Stock Movement Ledger: every change with its date, type, warehouse, lot, quantity (+ in green, − in red), user, and reason.
Buttons at the top: Use stock, Add stock, Order more, and under More: transfer, add a supplier source, or edit.
Recording stock used by tests
Automatic inventory consumption for patient tests and QC runs is currently unavailable. Record the reagents and consumables used through Use stock on the inventory item or Stock on Hand page. Releasing patient results or saving QC results does not deduct stock automatically.