Finance overview

Start here

Open Finance > Overview to see your lab's money at a glance. Pick This month, Last month, This quarter, or This year at the top right; the numbers follow the period you pick.

• Quick buttons:
  • Collect payment opens a short menu: Collect from a patient takes you to the cashier, and Deposit transaction records any other money coming into cash or bank.
  • Record an expense opens a short menu: Bill payment records a supplier bill (paid now or later), and Withdrawal transaction records any other money going out of cash or bank.
  • Close the day (inside a branch only) and Reports.
• Income, Expenses, and Profit for the period. Income counts what you earned (for example an issued invoice), even if the patient has not paid yet. The small arrow compares them with the same days of the previous period: green is good news, red needs a look.
• Cash & bank: what you have in your drawers, safes, and bank accounts right now.
• Needs attention: only the things waiting for someone, such as approvals, bills past their due date, late insurance payments, or money movements without a category. Click a line to fix it. When nothing is waiting you see All clear.
• Income vs expenses: the last six months side by side. The number under each month is that month's profit. Point at a month to see the exact amounts.
• Where your money goes: your biggest expense categories for the period.
• Owed to you: what patients, insurance companies, and partner labs still owe you.
• You owe: unpaid bills, split into overdue, due this week, and due later.
• Cash & bank accounts and Latest money movements: click any line to open its details.

Inside a branch the page shows that branch only. In the lab-wide view it adds up every branch.

One place for every document

Each kind of money record has exactly one home in the Finance menu:

• Sales & Patients: Invoices (one per order), Payments & Receipts (every payment with its receipt number), Refunds (requested, waiting for payout, and paid out), Unpaid Balances (who still owes the lab), and Insurance Claims.
• Expenses: Bills & Expenses. Use Add expense and choose Supplier bill — pay later or Already paid — record it now.
• Cash & Bank: Money In & Out for deposits, withdrawals, and transfers; Cash Drawers & Safes; and Daily Closing.
• Reports & Setup: reports grouped as daily, business, and accountant reports, plus settings and the chart of accounts.

Every order also has a Billing page (open the order and choose Payment). It shows the order total, the part covered by insurance, what the patient pays, what is already paid, and the invoice. You can collect money right there with Collect Payment.

A simple daily routine

1. Start your shift in Cashier Workbench and collect payments from the queue or from an order's Billing page.
2. Hand back approved refunds from the Pending Refunds section of the cashier.
3. Record anything you paid with Record an expense.
4. Managers check Approvals for shift differences, withdrawals, and refunds.
5. Close your shift, then use Daily Closing at the end of the day.

Company and branch views

At company level every list shows all branches with a Branch column; drawers, card machines, and daily closing stay inside each branch. Patient balances already exclude the share an insurer pays, so the number you see is the amount to collect from the patient.